Orchestral Studies Coordinator

Orchestral Studies Coordinator

Thursday, 27 June 2019, 5.00pm

The Juililard School New York is seeking an Orchestral Studies Coordinator to provide support for the Orchestra Office, with a focus on the orchestral conducting program, audition coordination, artist services, and general administrative assistance. This is a full-time position, 42 weeks/year.

Orchestral Conducting Program
– Assist in implementing annual course of study as set by Director of Conducting Studies
– Create and distribute weekly schedule to conducting students
– Coordinate personnel for Lab Orchestra (conducted by conducting students)
– Approve biweekly timesheets for Lab Orchestra musicians; maintain and track budget
– Serve as timekeeper for Lab Orchestra sessions

Audition Coordination
– Schedule placement auditions, principal auditions, and mock auditions
– Consult with faculty about repertoire and work with orchestra library to compile audition material
– Communicate information to students and proctor auditions
– Coordinate logistics and personnel for orchestral audition excerpt master classes

Artist Services
– Generate artist itineraries; book hotel and travel arrangements
– Maintain Green Room and arrange hospitality
– Manage ticket requests and backstage/Green Room lists
– Liaise with guest artists, management, and seminar instructors as needed

General Administrative Assistance
– Process invoices, check requests, faculty payroll, and travel reimbursements
– Assist with contract management
– Coordinate logistics for department meetings and events; route agendas and take minutes
– Serve as Orchestra Manager, in rotation, for rehearsals and concerts

– Bachelor’s Degree, preferably in music or comparable experience
– Background in music performance, education, or artistic administration
– Extensive knowledge of orchestral repertoire
– Ability to work well with students, faculty, and esteemed guest artists
– Awareness and dedication to equity, diversity, inclusion, and belonging for all students
– Ability to handle confidential conversations with discretion
– Highly organized, motivated, detail-oriented, and strong work ethic
– Excellent written and verbal communication
– Strong computer skills including Microsoft Word, Excel, Outlook
– Ability to work a flexible schedule, including nights and weekends as required
– Two to three years of administrative experience
– Orchestral management experience in a professional or training orchestra setting helpful
– Experience with ArtsVision a plus

See link below for further information.


Published on 13 June 2019

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