Production and Administration Manager

Production and Administration Manager

Friday, 10 March 2017, 6.00pm

The closing date for applications is 6pm on Friday 10th March, 2017.

JOB TITLE
Production and Administration Manager

OVERVIEW
We are looking for an individual to produce* (*technical production, coordination & logistics) IMC’s key activities (festivals, club shows, workshops and seminars) and manage the day to day running of the office including artist development and support. As a key member of the IMC team, we expect candidates to be passionate about music, have a good working knowledge of – and track record in – event management (minimum 3 years related experience), an understanding of the domestic music scene as well as the requisite technical skills necessary to administer and produce live events. 

Your job will be creative, varied and you will be working across a wide range of events. This is a dynamic position that requires motivated candidates to be able to work across concurrent projects effectively, autonomously and thoroughly and in accordance with the company’s strategic & financial planning.

ABOUT IMC
Improvised Music Company (IMC), founded in 1991, is an Arts Council funded resource for Irish musicians and a specialist music promoter for jazz, ethnic and other creative music in Ireland. We produce 4 festivals annually as well as intimate and large scale concerts of Irish and international jazz, experimental and world music artists. Today, we’re Ireland’s largest specialist music producer, with hands-on involvement in many aspects of music making throughout the island, from festival programming, concert promotion, touring, education and audience development. We also work on behalf of Irish jazz and improvising artists, assisting them in performance opportunities, knowledge of the music industry and provide resource support for their activities.

ROLES AND RESPONSIBILITIES (Events)
•Advancing primary logistics for all IMC concerts, festivals and other company initiatives.
•Leading as principal producer/production manager on all IMC concerts, festival and other company initiatives.
•Ensure all IMC events run on time, on schedule and within budget, including stage management of live events as and when required
•Producing internal and external schedules, processing & booking flights, transport & accommodation.
•Reviewing, communicating and securing all technical information for artists and venues.
•Any other actions deemed reasonable and necessary by management.

ROLES AND RESPONSIBILITIES (Administrative)
•Regular communication with all suppliers, artists, venues, clients and insurers to maintain clear channels & business relationships.
•Office management duties such as dealing with and following up telephone queries, office upkeep, printing, stationery etc.
•Scheduling of meetings and administrative support
•Collection of data and statistics for funding applications and sponsorship proposals
•Engaging with the Irish jazz scene on a regular basis by creating and sending a monthly Musician’s newsletter and organising monthly musician meetings.
•Creating, developing and maintaining key company databases.
•Developing “IMC Supports” artists on an on-going basis to assist in creation of artists promotional materials and online presence, with a view to securing shows on behalf of select artists throughout Ireland and Europe.
•Updating and maintenance of IMC’s online tools and resources (website, google docs, facebook, email clients, etc). 

KEY ATTRIBUTES
•Well-organised with excellent communication, interpersonal and time-management skills
•A third level qualification
•Good sense of initiative, with the ability to autonomously prioritise and to meet deadlines
•A can-do attitude approach to problem solving
•Excellent IT skills with knowledge of key applications such as Word, Excel, Powerpoint, Google Docs and other digital tools
•3 years experience in live music and event production
•Knowledge of the domestic music scene in Ireland
•Experience administering and managing budgets
•Full driving licence 

DESIRABLE ATTRIBUTES 
•Previous experience and knowledge of additional specific technical production aspects (sound, light, projection, etc)
•An understanding & awareness of the wider music scene, particularly jazz & other creative music (UK/EU)
•An ability to “improvise” in order to achieve targets and goals. 

TERMS AND CONDITIONS OF EMPLOYMENT
This is a full time position with a one year contract which includes a 3 month probationary period. Please note that a core function of this role requires a certain amount of late night/weekend activity as we are a concert producer. Salary commensurate with experience. 

HOW TO APPLY
Please Note: A minimum of 3 years professional experience in event management is required for this position.  

Please submit a copy of CV with a minimum of 2 references and their contact details as well as a cover letter with a short introduction (approx. 200 words) outlining why you are the right person for this position.

Please send the above by email ONLY to imcproduction2017 [at] gmail.com, including your full contact details.

Only shortlisted applicants selected for interview will be contacted.

Applicants selected for interview will be asked to give a short presentation to be delivered to the interview committee. Details of this will be communicated in advance. 

First round interviews will take place from Wednesday 15th March.

The closing date for applications is 6pm on Friday 10th March, 2017

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Published by Improvised Music Company on 23 February 2017

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